Taking a Job from beginning to end

 

 

  • Make sure you have the most recent Software and Masters. If necessary, a newer version of SpecsIntact can be downloaded from the SpecsIntact web site.  During the installation process or startup, SpecsIntact will download the latest UFGS Master but can also be downloaded from the DoD WBDG.  

 

  • Coordinate with the project manager on whether the Job will use English, Metric or Both.

 

  • Print the Master Table of Contents with Scope (which lists the Section numbers, Titles, and a brief descriptions of each Section in the Master).

 

  • Give the Master Table of Contents to the architect/engineer so the Sections necessary for the Job can be determined.

 
  • When the Master Table of Contents is returned, create the Job with the Sections requested.  Remember that the software will automatically add the Submittal Procedures and Sources For Reference Publications Sections, which are necessary for processing the Job.

 

  • Use the Process and Print/Publish function to Print the Sections requested, making sure that you also show the Notes along with the Submittal Register.

 

  • Use the Tailor Job Function to print the Tailoring Options List (File | Tailor Job | Print)

 

  • Begin editing, and remember to always edit with Tags visible on the screen. You can also toggle on and off the Marks, Notes, and Revisions (if you're using Revisions). Save your Section often as you edit. When you do, it will produce a Validation Log that will flag certain mistakes (the Validation Log can be turned on or off from Tools | Options | Save screen).

 

  • Run a Spell Check after all changes are made and visually check the formatting by toggling off all the screen elements. Check spacing and lines. Generally, you should have one blank line between paragraphs. Before deleting any blank lines or extra spaces, turn Revisions off and Tags and Marks on.  Revisions should only indicate Technical changes NOT Formatting.

 

  • Throughout the editing process, use the Process & Print/Publish, Process Only  function to generate the Reports and perform Reconciliation (processing the entire Job for accuracy), and correct any errors or discrepancies found prior to physically printing the Sections for additional review and/or changes.  Rerun the reports after any changes are made and until all findings are resolved.

 

  • Create the finished Job (selecting all the Reconciliation options) choosing the output file type desired -- SI print (.prn) files can be sent directly to the printer, while PDF and Word files are only produced electronically. These files can be printed to paper through the SI Explorer. Remember the Submittal Register is not visible in the SI Explorer (except in PDF), nor is an .rtf cover sheet.  If Word is your output format the Project/Section Table of Contents, Submittal Register nor the .rtf Cover Page cannot be published.

 

  • Don't forget to make a Backup of your Job.