This screen provides several options when publishing a Job, Master or Section(s)  (selected on the Sections tab) to PDF.

 

Click the tabs on the graphic below to learn more about the other screens.

 

In SpecsIntact v4.5.0 and earlier, Adobe Acrobat Standard or Professional, version 6.0 or later is required and the only option for publishing to PDF.  SpecsIntact v4.5.1 introduced the integrated SpecsIntact PDF printer that is only available when selected during the installation of SpecsIntact.  Both PDF publishing tools can coexist on the same system providing more PDF publishing options.  Both Acrobat and SpecsIntact PDF will create PDF files with the same PDF options that have always been available in SpecsIntact.

 

Icon Indicating Important Information To NoteAdobe Acrobat, when installed, will be the default publishing option, although the printer can be easily switched to the SpecsIntact PDF printer.

 

Adobe Acrobat provides the following methods for producing PDF documents:

Icon Indicating StopWindows 7 requires Adobe Acrobat v9.2 or higher or SpecsIntact PDF.

 

The features that Bookmark and Combine Processed Sections, but producing PDF documents with the other options can be accomplished with PDFWriter alone. Please see notes below on the required settings for Publishing to PDF using the Adobe PDF, Acrobat Distiller and PDFWriter.

The options below are available with SpecsIntact PDF, Adobe Acrobat, Acrobat Distiller and PDFWriter:

Illustration Of PDF Publishing Options

 

 

 

 

 

 

 

Icon indicating Important Information to NoteThe option to Add Section number to Section Table of Contents Bookmark is only available when the Section Table of Contents (either with or without Scope) is selected.

Icon indicating Important Information to NoteThe above options are only available when the Project Table of Contents (either with or without Scope) is selected.

 

Icon indicating Helpful HintWhen Project Table of Contents (either with or without Scope) is processed with the Job, Master or Sections, the TOC content that is displayed in the right pane will have hyperlinks to the Sections (even if you choose the option to process the TOC as a separate file).

 

Icon indicating Important Information to NoteIn order to publish using Ghostscript, the SpecsIntact PDF printer must be installed and selected.

 

Adobe Acrobat Settings:

 

Icon Indicating Important Information to NoteWhen publishing the Submittal Register with the Job, Master or Sections the file will be published as its own file (register.pdf) and will not be included in the combined PDF file (publish.pdf).  The Submittal Register must be manually inserted into the appropriate location by the operator using Adobe Acrobat Distiller or Adobe PDF or left as a separate document.

 

 

Illustration of Process & Publish ButtonApplies the choices made on the tabbed screens and begins the Conversion Process to Adobe PDF documents.

 

Illustration of Process Only ButtonApplies the choices made on the tabbed screens and sends the results to the Processed Files folder under the Job in the SI Explorer.

 

Illustration of Save Settings ButtonSaves the choices made on the tabbed screens (except for Sections selected to be processed/printed) so that the next time the box is opened, the selections you saved will be your new defaults.

Icon indicating Helpful Hint If you want to save some but not all the settings, make the ones you want to save first, use the Save Setting button, and then make the additional selections that you don't want to save. Example: You want to make permanent changes to the Headers and Footers, but you will want to select different reports the next time you process Sections. You would make the changes on the Header/Footer tab first, click the Save Settings button, then choose the Reports you want to run.)

 

Illustration of Cancel ButtonCloses the dialog box without executing any of the changes.

 

Drop-down box displays available printers.

 

Illustration of Setup ButtonOpens the Print Setup dialog box to allow setting changes like duplex printing.

 

 

Icon indicating Helpful HintWhen choosing to ONLY print/publish a Report such as the Submittal Register or Project Table of Contents, etc, make sure to de-select the Option under Printing and Renumbering "Print/Process Sections".  Otherwise, you will print/publish all the Sections and the reports you selected.

 

Icon indicating Important Information to NoteSpecsIntact v4.2.0.778 and higher now supports PDF publishing in Color.  To use this feature, Color (when printing to color printer) found on the Process and Print/Publish, Options Tab must be selected.

 

Icon indicating Caution

Before Publishing to PDF using Adobe Acrobat, make sure to read the Troubleshooting Topic for changing the default setting for "Do not send fonts to "Adobe PDF" found in the Knowledge Base.

 

Icon Indicating How To StepsHow do I Publish to PDF?

  1. To Publish a Job, Master or Section(s) to Adobe PDF™ or SpecsIntact PDF begin by selecting the Sections Tab
  2. Choose All Sections or Some Sections
  3. Select the Reports Tab
  4. Under Reports, choose the Unselect All button
  5. For a Job, under Project Table of Contents, choose either Include With Scope or Include Without Scope, continue to Step 7
  6. For a Master, under Master Table of Contents, choose either Include With Scope or Include Without Scope
  7. Also choose Include Division 00 and/or List any unused divisions in the project table of contents
  8. Under Section Table of Contents, choose either Include With Scope or Include Without Scope
  9. Select the PDF Publish Tab
  10. Under PDF Documents, choose Retain existing PDF files unless replaced with newer versions
  11. Select Bookmark Sections, choose Add Section number to Section Bookmark and Add Section number to Section table of contents bookmark
  12. Select Combine processed Sections into one PDF document (publish.pdf), by default the option to Include Project table of contents in combined PDF document will be selected or choose to Create a separate PDF file for the Project table of contents.
  13. Select Process & Publish

When the Conversion Process begins the software will first perform Address, Reference and Submittal Reconciliation as well as Paragraph Renumbering in order to produce the .prn files.

 

Publishing with Adobe Acrobat

Publishing with SpecsIntact PDF

 

Icon Indicating Important Information To NoteIn order to manipulate the PDF Files to insert, delete or move documents after they are published, Adobe Acrobat is still needed.