Submittal Verification

 

 

This command can be executed from the SI Explorer's File Menu >Process and Print/Publish > Reports tab.

 

The Submittal Verification Report (SUBMVER.RPT) lists Sections that do not cite Submittal Items in both the Submittal Article and elsewhere in the text, that cite invalid Classifications, or that contain Submittal Descriptions or Classifications outside the Submittal Article.  It also report Submittal Descriptions from the Sections' Submittal Article that differ from those found in the Submittal Procedures Section or that are missing from it.  The Job must contain the Submittal Procedures Section to produce this report.

 

Submittal Verification Process

1. Checks that all Submittal Items appear both in the Sections' Submittal Article and also in the Sections' text.
2. Generates a list of Submittal Items missing from either location (See Example A below).
3. Checks that all Submittal Descriptions used in the Sections' Submittal Articles are also listed in the Job's Submittal Procedure Section.
4. Generates a list of Submittal Descriptions missing from the Submittal Procedures Section (See Example B below).

 

Examples of Submittal Discrepancies

Example A

 

Example A - Correcting Submittal Verification Discrepancies:

• Always check first to see if the problem is the result of a typographical error to include extra spacing.
• If a Submittal Item appears under an SD number within the Submittal Article but nowhere in the Section text, either add the Submittal Item at the appropriate point in the text, or delete it from the Submittal Article.
• If a Submittal Item is located within the text but not in the Submittal Article, determine which one of the following methods of correction is appropriate (consult the architect/engineer to determine which one of the following methods of correction is appropriate:
  • Insert it in the Submittal Article below the correct SD number.
  • Remove the SUB tags surrounding the Submittal Item within the text.
  • Delete both the Submittal Item and SUB tags from the text.
• If the Submittal Item below an SD Number's Classification Code reflects 'GA', change it to 'G.'
• Submittal Descriptions (SDs) and Classifications (G for Government Approved) can only appear in the Submittal Article.  Any citation of these in the text (outside the Submittal Article) must be deleted.

 

Example B - Submittal Descriptions (SD)

 

Example B - Correcting Submittal Verification Discrepancies:

 

Submittal Description (SD) Numbers used in the Job must be listed in the Job's 01 33 00 Submittal Procedures Section.

 

• Always check first to see if the problem is the result of a typographical error to include extra spacing.
• If the SD Number reported is a valid Submittal that is not found in Section 01 33 00 Submittal Procedures, then add it to the 01 33 00.
• If the SD Number reports is invalid, it must be changed to one of the eleven valid Submittal Descriptions cited in the 01 33 00 Submittal Procedures Section, or omitted from the Section.

 

Example C - Duplicate Submittals

At this time, Duplicate Submittal Items will only appear in Masters.

 

Example C - Correcting Duplicate Submittal Verification Discrepancies:

 

• If a Submittal Item is located within the text more than once, determine which one of the following methods of correction is appropriate (consult the architect/engineer to determine which one of the following methods of correction is appropriate:
  • Determine which Submittal should be tagged
  • Remove the SUB tags surrounding the duplicate Submittal Item within the text.or delete both the Submittal Item and SUB tags from the text.

 

This report may accompany the Job if required by contract.

 

Additional Learning Tools

To learn more about Reports, their functions and how to correct the problems, refer to Chapter 6, in the QuickStart Guide found on the SpecsIntact Website's Help Center page.

Watch the Submittal Verification Report eLearning Modules within Chapter 6 - Correcting QA Report Errors and Discrepancies.

 

 

Technical Support Information

Users are encouraged to visit the SpecsIntact Website's Help Center for access to all of our User Tools, including eLearning Modules (video tutorials), printable Guides, Knowledge Base containing Frequently Asked Questions (FAQs), Technical Notes and Release Notes, and Web-Based Help.  For additional support, contact the SpecsIntact Technical Support Desk at (321) 867-8800 or KSC-SpecsIntact@mail.nasa.gov.