SI Explorer File Menu - Process & Print/Publish: PDF Publish

Illustration SI Explorer's Toolbar Print Publish Button

This command can be executed from the SI Explorer's Toolbar command, Right-click Menu, or keyboard shortcut Ctrl+P.

This screen provides several options when publishing a Job, Master or SectionA set of files within the Division of a Master or Job that covers specific aspects of construction.(s) (selected on the Sections tab) to PDF.

Illustration Icon Indicating How To Steps Click the tabbed commands on the image below to see how to use each function. Content descriptions detailed below the image.

Illustration SI Explorer's File Menu - Process & Print/Publish: PDF Publish

PDF Documents

Publish to PDF

In order to Publish to PDF, SpecsIntact PDF and/or Adobe Acrobat Standard or Professional are required. The SpecsIntact PDF printer is only available when selected during the installation of SpecsIntact. Both PDF publishing tools can coexist on the same system providing more PDF publishing options. Both SpecsIntact PDF and Adobe PDF will create PDF files with the same PDF Options that have always been available in SpecsIntact.

Adobe Acrobat Settings

Before using Adobe PDF the checkmark must be removed from the Rely on system fonts only, do not use document fonts in the Printing Preferences. If you uncheck it from this from within SpecsIntact by using the Setup button, it will only remain unchecked until you close SpecsIntact. To make the unchecked status the new default, you must close SpecsIntact, and do the following:

From the Control Panel
Select Devices and Printers
Right-clickTo press the right button of a mouse and release it to open a menu on the Adobe PDF printer and select Printing Preferences
From the Adobe PDF Settings tab, uncheck Rely on system fonts only, do not use document fonts

Save Copies to PDF Subfolder

This feature is only available for Jobs and allows you to process a set of PDF documents that corresponds to the Review Status chosen from the Job Properties Schedule Tab and save it in a separate subfolder.

Save Copies To This Folder

When publishing to PDF, you can browse and save copies of the PDF documents to an alternative location outside of the Working Directory. This option can be used to promote team collaboration while leaving the original PDF documents in their default location within the SpecsIntact Working Directory.

Illustration Icon Indicating Caution The browsed location is temporary and will not be retained or saved, even if you choose the Save Settings button.

Retain Existing PDF Files Unless Replaced With Newer Versions

Prevents the system from automatically deleting all existing PDF files in the destination folder or subfolder when a new PDF files are generated. Any existing PDF files in the folder or subfolder that have the same names as ones being generated will be replaced with the newly generated files.

Bookmark Sections

Creates a dual-pane view of each document, with an expandable outline in the left pane that contains links to the Parts and Subparts. The two bookmark options are Add Section number to Section bookmark and Add Section to Section table of contents.

Illustration Icon Indicating Important Information To Note The option Add Section number to Section table of contents bookmark is only available when the Section Table of Contents (either with or without Scope) is selected.

Combine Processed Files Into One Document

Creates one PDF document containing your entire Job, Master or selected Sections. If you have selected the Project Table of Contents from the ReportsAt time of print, several reports are available such as Address Verification, Bracket Verification, and a Test Requirements List among others. tab, you will have the two following options:

Include Project table of contents in combined PDF documents
Create a separate PDF Project table of contents in combined PDF document

Illustration Icon Indicating Important Information To Note The above options are only available when the Project table of contents (either with or without scope) is selected. When the Project table of contents is processed with the Job, Master or Sections, the TOC content that is displayed in the right pane will have hyperlinks to the Sections (even if you choose the option to process the TOC as a separate file).

Use Ghostscript for Publishing (requires separate installation)

Is fully supported by SpecsIntact as a third alternative for publishing to PDF. As noted, a separate installation is required for GPL GhostscriptGPL Ghostscript, a high quality, high performance PostScript and PDF interpreter and rendering engine. Fully supported by SpecsIntact v4.5.1 or newer as a third PDF publishing alternative.

Illustration Icon Indicating Important Information To Note In order to publish using Ghostscript, the SpecsIntact PDF printer must be installed and selected.

Process and Print/Publish common controls

Illustration SI Explorer's File Menu - Process and Print/Publish Common Controls

Printer

A drop-down box that provides a list of available printers. The Setup option opens the Windows Print Setup dialog box to allow setting changes like duplex printing.

Illustration Icon Indicating Important Information To Note The last chosen printer becomes the applications new default printer.

Illustration Icon Indicating Stop Windows 7 and above requires Adobe Acrobat v9.2 or higher or SpecsIntact PDF.

Process & Print

Applies the choices made on the tabbed screens and sends a copy to the selected printer.

Process Only

Applies the choices made on the tabbed screens and sends the results to the Processed Files folder under the Job in the SI Explorer.

Save Settings

Saves the choices made on the tabbed screens (except for Sections selected to be processed/printed) so that the next time the box is opened, the selections you saved will be your new defaults.

If you want to save some but not all settings, make the ones you want to save first, use the Save Settings button, and then make the additional selections that you don't want to save.

Illustration Icon Indicating Examples Provided You want to make permanent changes to the Headers and Footers, but you will want to select different reports the next time you process Sections. You would make the changes on the Header/Footer tab first, click the Save Settings button, and then choose the Reports you want to run.

Reset Settings

Resets any custom settings on the tabbed screens to their default settings.

Standard Windows Commands

Illustration SI Explorer's Dialog Box Cancel Button The Cancel Button will close the dialog box without recording any selections or changes entered.

Illustration SI Explorer's Dialog Box Help Button The Help Button will open the Help Topic for this dialog box.

Using This Feature

How to Publish to PDF

To Publish a Job, Master or Section(s) to SpecsIntact PDF or Adobe PDF begin by selecting the Sections Tab
Choose All Sections or Some Sections
Select the Reports tab
Under Reports, choose the Unselect All button
For a Job, under Project Table of Contents, choose either Include with Scope or Include without Scope
For a Master, under Master Table of Contents, choose either Include with Scope or Include without Scope
Also, choose Include DivisionEach Master is made up of Divisions containing groups of Sections that cover specific construction areas. Division Names and Titles are in accordance with CSI MasterFormat™. 00 and/or List any unused divisions in the in the project table of contents
Under Section table of contents, choose either Include with Scope or Include without Scope
Select the PDF Publish tab
Under PDF Documents, choose Publish to PDF
Select Retain existing PDF files unless replaced with newer versions
Select Bookmark Sections, choose Add Section number to Section Bookmark and Add Section number to Section table of contents in combined PDF document will be selected or choose to Create a separate PDF file for the Project table of contents
Select the Process & Publish button

When the conversionThere are three Conversion options within SpecsIntact. 1) Will convert files to XML format, which is the required file, format for SpecsIntact. 2) Will convert an existing Job or Master to use the Automatic Paragraph Numbering and 3) Will convert a Job or Master's manual lists to the automatic Ordered Lists. process begins, the software will first perform Address Reconciliation , Reference Reconciliation and Submittal Reconciliation in order to produce the Processed (.prn) files.

Publishing with SpecsIntact PDF

Once the files have been processed, the focus returns to the PDF Publish dialog and a message appears to let you know the

Publishing with Adobe PDF

Once the files have been processed, the Acrobat Distiller will open and begin the conversion process. The Publishing Progress Bar will indicate the progression of the operation. When publishing one Section at a time, without reports or combining the processed Sections into on PDF (publish.pdf), it my appear as though SpecsIntact is unresponsive since the progress bar will not move for the one file. Do not close the dialog box when the processing is complete, the dialog will close and focus will return to the SI Explorer's Processed Files, PDF Files folder.

Illustration Icon Indicating Important Information To Note In order to manipulate the PDF Files to insert, delete or move documents after they are published, Adobe Acrobat or PDF Management software is needed.

Additional Learning Tools

Illustration Icon Indicating eLearning Modules Watch the PDF Publish Tab Overview eLearning Module within Chapter 4 - Process and Print/Publish.